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Fill a Valid P 45 It Form

The P45 form is an essential document used in the UK that provides details about an employee's departure from a job. It serves as a record for both the employer and the employee, ensuring that tax and National Insurance contributions are accurately tracked. Understanding the components of the P45 form is crucial for both employees and employers during the transition between jobs.

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Overview

Misconceptions

Misconception 1: The P45 form is only needed when leaving a job permanently.

This is not true. The P45 is also necessary when transitioning to a new job, as it provides important tax information to your new employer.

Misconception 2: You can get a copy of your P45 if you lose it.

Unfortunately, copies of the P45 are not available. If you lose your P45, you will need to request a new one from your previous employer.

Misconception 3: The P45 is only for employees in the UK.

While the P45 is a UK-specific form, it is relevant for anyone working in the UK, including foreign nationals. It is essential for tax purposes regardless of your nationality.

Misconception 4: You don’t need to keep your P45 once you start a new job.

It’s important to keep your P45, especially Part 1A, as you may need it for tax returns or other financial matters in the future.

Misconception 5: The P45 automatically updates your tax code with HMRC.

This is incorrect. While your new employer will use the P45 to set your tax code, it’s your responsibility to ensure HMRC has your correct information.

Misconception 6: You can ignore the P45 if you are self-employed.

This is a misunderstanding. If you were previously employed and are now self-employed, you still need to manage your tax affairs properly, including any P45 information.

Misconception 7: The P45 is only relevant for tax purposes.

While the P45 is crucial for tax, it also contains information that may be needed for benefits claims or when applying for loans.

Misconception 8: You don’t need to worry about the P45 if you’re on a zero-hours contract.

This is misleading. If you leave a job, even on a zero-hours contract, you should still receive a P45 to ensure your tax records are accurate.

Misconception 9: The P45 is the same as a payslip.

These are different documents. A payslip details your earnings and deductions for a specific pay period, while the P45 summarizes your total pay and tax for your employment.

Steps to Writing P 45 It

Filling out the P45 It form is an important task when an employee leaves a job. Completing this form accurately ensures that the employee's tax records are updated correctly. This guide will walk you through the steps to fill out the form properly.

Start with Part 1 of the P45 form. Write the employer's PAYE reference and office number in the designated boxes.
Enter the employee's National Insurance number in the appropriate section.
Fill in the title of the employee (MR, MRS, MISS, MS, or another title).
Indicate if the employee's tax code is week 1 or month 1 by placing an 'X' in the box if applicable.
Provide the employee's surname or family name, followed by their first or given name(s).
Input the employee's leaving date in the format DD MM YYYY.
Record the total pay to date and total tax to date for the employee.
Fill in the employee's private address and postcode.
Complete the works number or payroll number and the department or branch if applicable.
Mark the employee's gender by entering 'X' in the appropriate box (Male or Female).
Enter the employee's date of birth in the format DD MM YYYY.
Sign and date the form, certifying that the details entered are correct.
Send Part 1 to the HM Revenue & Customs office immediately.
Hand Parts 1A, 2, and 3 to the employee as they leave.

After completing the P45 form, the employer should ensure that all parts are distributed correctly. The employee will need to keep their copy safe for future reference, especially when starting a new job or filing taxes. The new employer will also require Parts 2 and 3 to ensure the employee's tax situation is handled properly.

Common mistakes

Filling out the P45 form correctly is crucial for ensuring a smooth transition for employees leaving a job. One common mistake occurs when individuals fail to use capital letters as instructed. This can lead to confusion and potential delays in processing the form. It is essential to adhere to this guideline to maintain clarity and accuracy in the details provided.

Another frequent error involves incorrect entries in the National Insurance number section. Some individuals mistakenly enter an incorrect number or omit it altogether. This can create complications for the employee's tax records and may result in issues with future employment or benefits. Ensuring the correct National Insurance number is entered is vital for both the employer and the employee.

Additionally, many people overlook the importance of the Tax Code section. It is not uncommon for individuals to forget to check if the code is cumulative or if week 1 or month 1 applies. If the wrong code is used, it can lead to incorrect tax deductions, causing financial strain for the employee. Therefore, verifying the Tax Code before submission is a necessary step.

Finally, failing to provide a complete employee address can be detrimental. Incomplete or incorrect addresses may hinder communication between HM Revenue & Customs and the employee. This can lead to delays in processing tax refunds or important notifications. It is crucial to ensure that the address is accurate and complete to facilitate any future correspondence.

Form Data

Fact Name	Fact Description
Purpose	The P45 form is used to document an employee's leaving work, detailing their pay and tax information.
Parts	The P45 consists of three parts: Part 1 for HM Revenue & Customs, Part 1A for the employee, and Parts 2 and 3 for the new employer.
Employer Responsibility	Employers must complete and send Part 1 to HMRC immediately after an employee leaves.
Employee Responsibility	Employees should keep Part 1A safe, as it may be needed for tax returns or when starting a new job.
National Insurance Number	Employees must provide their National Insurance number on the form to ensure accurate tax records.
Tax Code	The tax code at the time of leaving is crucial for determining the correct amount of tax deducted.
Student Loan Deductions	The form includes sections for indicating if student loan deductions are applicable at the time of leaving.
Governing Law	The P45 form is governed by UK tax laws, specifically under the jurisdiction of HM Revenue & Customs.

Frequently Asked Questions

What is a P45 form?
The P45 form is an important document issued by an employer when an employee leaves a job. It details the employee's tax code, National Insurance number, and earnings, along with the tax deducted during their employment. This form is crucial for both the employee and the new employer, as it helps ensure the correct tax deductions are made in future employment.
How many parts does the P45 form have?
The P45 is divided into three parts. Part 1 is sent to HM Revenue & Customs (HMRC) by the employer. Parts 1A and 2 are provided to the employee, while Part 3 is given to the new employer. Each part serves a specific purpose, ensuring that tax information is accurately reported and transferred.
What should I do if I lose my P45?
If you lose your P45, it’s important to act quickly. You should contact your previous employer to request a replacement. If that’s not possible, you can still provide your new employer with your pay and tax details from your last job. You may need to fill out a 'Starter Checklist' to ensure the right tax code is applied.
What happens if I don’t give my new employer my P45?
Failing to provide your P45 to your new employer can lead to complications. Without it, your new employer may use an emergency tax code, which could result in higher tax deductions from your pay. To avoid this, always provide your P45 or, if you don’t have it, complete the Starter Checklist to inform your employer of your tax situation.
Can I still claim tax back if I don’t have my P45?
Yes, you can still claim a tax refund even if you don’t have your P45. You will need to fill out a form called P50, which allows you to claim back any overpaid tax. It’s advisable to keep records of your pay and tax deductions to support your claim. If you need assistance, contacting HMRC can provide further guidance.

Documents used along the form

The P45 form is an important document that employees receive when leaving a job. It contains vital information about their earnings and tax deductions. Along with the P45, there are several other forms and documents that may be necessary during this transition. Below is a list of these documents, each with a brief description.

P60: This form summarizes an employee's total pay and tax deductions for the entire tax year. It is issued by the employer at the end of the tax year and is essential for tax returns.
P50: Used to claim a tax refund when an individual has stopped working and has paid too much tax. This form can be obtained from HM Revenue & Customs (HMRC).
P85: This form is necessary for individuals leaving the UK to work abroad. It helps to inform HMRC of the change in residency and can assist in claiming any tax refunds.
P11D: Employers use this form to report benefits and expenses provided to employees. It is important for tax calculations and may impact an employee's overall tax liability.
Tax Return: Individuals may need to complete a self-assessment tax return if they have additional income or if they are self-employed. This document helps ensure that the correct amount of tax is paid.
Jobseeker's Allowance Claim Form: If an employee is unemployed after leaving their job, they may need to fill out this form to apply for financial support while seeking new employment.
Arizona Motorcycle Bill of Sale: This form is crucial when transferring motorcycle ownership, providing protection for both the buyer and seller by detailing the sale terms. For further information, visit https://mypdfform.com/blank-arizona-motorcycle-bill-of-sale.
Employment Support Allowance (ESA) Claim Form: This form is for individuals who are unable to work due to illness or disability and wish to claim financial assistance.
New Employer's Starter Checklist: When starting a new job, employees may need to complete this checklist to provide their new employer with necessary tax and National Insurance information.
Student Loan Repayment Plan: If an employee has a student loan, they may need to complete documentation related to repayment plans, especially if their employment status changes.

Understanding these documents can ease the transition for employees leaving a job. Each form serves a specific purpose and can help ensure that individuals manage their tax responsibilities and financial support effectively.

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Document Sample

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •