Fill a Valid Da 638 Form

Misconceptions about the DA Form 638 can lead to confusion regarding its purpose and use. Here are four common misunderstandings:

• The DA Form 638 is only for valor awards. Many believe this form is exclusively for nominations related to acts of heroism. In reality, it is used for a variety of awards, including service and achievement recognitions.
• Submitting the form guarantees an award. Some individuals think that completing and submitting the DA Form 638 automatically results in receiving an award. However, the form is merely a recommendation, and approval is subject to review and discretion by the appropriate authorities.
• Personal information is not important on the form. There is a misconception that personal details, such as the Social Security Number (SSN), are optional. In fact, providing accurate information is crucial for processing the award and maintaining records.
• Only high-ranking officials can submit the form. Some may believe that only senior leaders can recommend awards using this form. In truth, any soldier can submit a DA Form 638, provided they follow the necessary procedures and guidelines.

Filling out the DA Form 638 can be a straightforward process, yet many individuals make common mistakes that can delay the approval of awards. One frequent error occurs in the name section. People often forget to include the full name, including the middle initial. Omitting the middle initial can lead to confusion, especially if there are multiple individuals with similar names. Always ensure that the name is written correctly and completely.

Another mistake is related to the Social Security Number (SSN). Some applicants may leave this field blank or provide an incorrect number. This information is crucial for identifying the service member and processing the award. Double-checking the SSN against official documents can prevent unnecessary delays.

Additionally, the reason for the award is sometimes inadequately detailed. Simply stating "good service" does not provide enough context. Specific examples of achievements or acts of valor should be included. This clarity helps the reviewing authority understand the significance of the award being recommended.

Many individuals also overlook the period of award section. Failing to specify the correct dates can result in complications. It is essential to provide accurate start and end dates for the service being recognized. This ensures that the award reflects the appropriate timeframe of the achievements.

Furthermore, some applicants neglect to sign the form. A signature is necessary to validate the recommendation. Without it, the form may be returned for correction, causing delays in the award process. Always remember to sign and date the form before submission.

Another common oversight involves the justification and citation data section. Applicants may provide vague descriptions instead of specific bullet points detailing meritorious acts. This section should clearly outline the accomplishments that warrant recognition, allowing reviewers to appreciate the award's significance.

Inaccuracies in the recommended award section can also hinder processing. Sometimes, individuals mistakenly recommend the wrong type of award. It is vital to consult the guidelines to ensure the correct award is being requested based on the achievements documented.

Moreover, the interim award checkbox is often mismanaged. Some applicants may forget to indicate whether the award is interim or posthumous. This information is crucial for the processing authority to understand the context of the award being recommended.

Lastly, failing to include the presentation date can lead to confusion. If an award is time-sensitive, it is important to specify when it should be presented. This helps in planning the ceremony and ensuring that all parties involved are informed.

1. What is the purpose of the DA Form 638?

   The DA Form 638 is used to recommend individuals for military awards and decorations. It helps document the achievements and service of soldiers, allowing for a formal review and decision regarding the award. This form is essential for maintaining individual award case files and ensuring that deserving service members receive recognition for their contributions.

2. Who can submit a DA Form 638?

   Any individual who has knowledge of a soldier's meritorious acts or service can submit this form. This typically includes supervisors, peers, or anyone in a position to evaluate the soldier's performance. The recommender must provide specific examples of the soldier's achievements to support the nomination.

3. What information is required on the form?

   The DA Form 638 requires several key pieces of information, including:

   • Name of the soldier being nominated
   • Rank and organization
   • Branch of service
   • Previous awards received
   • Reason for the award
   • Details of the achievements that justify the award

   Providing accurate and thorough information is crucial for the processing of the award recommendation.

4. How is personal information handled on the DA Form 638?

   The form includes a Privacy Act Statement, which outlines how personal information will be used and protected. While providing identifying information is voluntary, not doing so may delay the processing of the application. The information can be disclosed to certain organizations, including the media, for the purpose of publicizing awards.

5. What happens after the DA Form 638 is submitted?

   Once the form is submitted, it goes through a review process. Intermediate authorities will evaluate the recommendation and either approve or disapprove it. If approved, the award will be formally issued, and the soldier will be recognized for their achievements.

6. Can awards be upgraded or downgraded using the DA Form 638?

   Yes, the DA Form 638 allows for recommendations to upgrade or downgrade awards. The intermediate authority can make these recommendations based on the soldier's performance and the merits of the case. This flexibility ensures that the recognition given aligns with the soldier's actual contributions.

7. Is there a specific format for citing achievements on the form?

   When detailing achievements, it is important to use specific bullet points that clearly outline the soldier's meritorious acts or service. This helps reviewers understand the context and significance of the actions being recognized. The clearer the justification, the stronger the case for the award.

The DA Form 638 is essential for recommending military awards and decorations. Along with this form, there are several other documents that are commonly used in the process. Each of these forms plays a specific role in ensuring that nominations are properly documented and evaluated. Below is a list of these forms and a brief description of each.

• DA Form 4187: This form is used for personnel actions, such as requests for awards, promotions, and transfers. It captures essential details about the service member and the requested action.
• DA Form 1041: This is the award recommendation form for the Army Achievement Medal. It serves as a specific template for detailing achievements that warrant this particular award.
• California ATV Bill of Sale: This form serves as a crucial document in the sale or transfer of all-terrain vehicles in California, ensuring that both the buyer and seller have legal protection during the transaction. For more information, you can visit mypdfform.com/blank-california-atv-bill-of-sale/.
• DA Form 2404: This form is used for equipment inspection and maintenance. While not directly related to awards, it can provide context for a service member's operational environment and contributions.
• DA Form 7656: This form is utilized for the submission of a nomination for the Meritorious Service Medal. It focuses on documenting significant contributions and achievements.
• DA Form 638-1: This is an older version of the DA Form 638. It may still be referenced in some cases, but the current form has replaced it for official submissions.

These forms collectively support the process of recognizing military service and ensuring that achievements are appropriately acknowledged. Proper documentation is crucial for maintaining the integrity of the awards system.