Fill a Valid Da 2166 9 1 Form

Misconceptions about the DA 2166-9-1 form can lead to confusion and mistakes. Here are six common misconceptions clarified:

• The form is only for negative evaluations. This is false. The DA 2166-9-1 can reflect both positive and negative performance. It serves to provide a comprehensive assessment of an NCO's capabilities.
• Only the rater's input matters. In reality, both the rater and senior rater contribute to the evaluation. Their combined insights provide a fuller picture of the NCO's performance.
• Signing the form means agreement with the evaluation. This is misleading. The rated NCO's signature only confirms the accuracy of the administrative data and acknowledges the evaluation process, not agreement with the content.
• The evaluation is solely based on the NCO's technical skills. This is incorrect. The evaluation considers a range of factors, including leadership qualities, professionalism, and adherence to Army values.
• It is not necessary to include comments. This is a misconception. Comments are essential as they provide context and justification for the ratings given, making the evaluation more meaningful.
• The form is only relevant during annual reviews. This is not true. The DA 2166-9-1 can be used for various evaluations throughout the year, including for specific assignments or promotions.

Filling out the DA Form 2166-9-1 can be a straightforward process, but many individuals encounter common pitfalls that can lead to delays or complications. One of the most frequent mistakes is incomplete information. This form requires specific details such as the rated NCO’s name, SSN, and unit information. Omitting any of these crucial elements can result in the form being rejected or returned for correction. Always double-check that all fields are filled out accurately before submitting.

Another common error is the failure to follow the correct format for dates. The form specifies a particular format (YYYYMMDD) for entering dates. If the date of rank or counseling dates are entered incorrectly, it can create confusion and might necessitate additional revisions. Taking a moment to review the date format can save time and prevent unnecessary back-and-forth communication with administrative personnel.

Additionally, many individuals neglect to verify email addresses for the rater and senior rater. The form requests .gov or .mil email addresses, and entering an incorrect email can hinder communication regarding the evaluation. It is essential to ensure that these addresses are current and accurately reflect the individuals’ official contact information.

Another mistake that can have significant consequences is inaccurate performance evaluations. When filling out the performance evaluation section, it's important to provide honest and constructive feedback. Vague or overly positive comments can undermine the integrity of the evaluation process. Instead, focus on specific examples that illustrate the rated NCO’s strengths and areas for improvement. This approach not only enhances the evaluation but also aids the NCO in their professional development.

Lastly, many people overlook the importance of signatures. Each section of the form requires the appropriate individuals to sign and date it. Forgetting to obtain a signature can delay the evaluation process and may require resubmission of the form. Ensuring that all necessary signatures are obtained before submission is a crucial step that should not be overlooked.

1. What is the purpose of the DA 2166 9 1 form?

   The DA 2166 9 1 form is used for the Non-Commissioned Officer Evaluation Report (NCOER) specifically for Sergeants (SGT). It serves to evaluate the performance and potential of NCOs within the Army. The evaluations are crucial for personnel management decisions, promotions, and professional development.

2. Who is responsible for completing the DA 2166 9 1 form?

   The form must be completed by the rated NCO, the rater, and the senior rater. Each party has specific responsibilities in accurately reporting the NCO's performance and potential. The rated NCO verifies the administrative data, while the rater and senior rater provide assessments of the NCO's performance.

3. What information is required in Part I of the form?

   Part I collects administrative data, including the rated NCO's name, Social Security Number (or DOD ID), rank, date of rank, unit information, and the period covered by the evaluation. This section ensures that the evaluation is correctly attributed to the appropriate individual.

4. What does the rater evaluate in Part IV?

   In Part IV, the rater evaluates the NCO on various attributes and competencies, including character, presence, intellect, leadership, development, and achievement. Each area is assessed with comments and a determination of whether the NCO met the standard.

5. What is the significance of the counseling dates in Part II?

   The counseling dates indicate when the rated NCO received performance feedback. Initial and subsequent counseling sessions are essential for tracking the NCO's progress and addressing any performance issues throughout the evaluation period.

6. How does the senior rater contribute to the evaluation?

   The senior rater provides an overall assessment of the rated NCO's potential compared to peers. This includes selecting a qualification level, such as "Most Qualified" or "Not Qualified," and offering comments that reflect the NCO's potential for future assignments and leadership roles.

7. What should be included in the duty description in Part III?

   The duty description should include the principal duty title, duty Military Occupational Specialty Code (MOSC), daily duties, areas of special emphasis, and any appointed duties. This information gives context to the NCO's responsibilities and performance during the evaluation period.

8. What happens if the rated NCO disagrees with the evaluation?

   The rated NCO has the right to acknowledge the evaluation without agreeing or disagreeing with it. They can also refer to the appeals process outlined in AR 623-3 if they believe the evaluation does not accurately reflect their performance.

9. What is the importance of the rater's and senior rater's signatures?

   The signatures of both the rater and senior rater authenticate the evaluation. Their signatures confirm that the assessments provided are based on their observations and evaluations of the rated NCO's performance and potential.

10. How often is the DA 2166 9 1 form used?

    The DA 2166 9 1 form is typically used annually or at the end of a specific evaluation period. This ensures that NCOs receive regular feedback on their performance and are assessed consistently over time.

The DA Form 2166-9-1 is a crucial document used for evaluating non-commissioned officers (NCOs) in the U.S. Army. Along with this form, several other documents are often utilized to ensure a comprehensive evaluation process. Each of these forms serves a specific purpose and complements the information provided in the DA Form 2166-9-1.

• DA Form 2166-9-2: This form is used for the evaluation of staff sergeants and sergeants first class. It provides a framework for assessing leadership abilities, performance, and potential for advancement. The information gathered helps in making informed decisions regarding promotions and assignments.
• DA Form 4856: This is the Developmental Counseling Form. It documents counseling sessions between leaders and soldiers. It helps in tracking performance issues, setting goals, and providing feedback. This form is essential for maintaining open communication and fostering professional growth.
• DA Form 67-9: This form is used for the evaluation of officers. While it targets a different group, the information can be relevant for understanding how NCOs interact with their officer counterparts. It provides insights into leadership dynamics within the unit.
• Letter of Intent Form: For outlining preliminary agreements, the essential Letter of Intent document is crucial for establishing clear terms between parties before finalizing any contracts.
• DA Form 7500: This is the NCOER Support Form. It helps NCOs set and communicate their performance objectives and expectations. This form encourages proactive management of career development and performance standards.

Using these forms in conjunction with the DA Form 2166-9-1 creates a well-rounded evaluation process. Together, they ensure that all aspects of an NCO's performance and potential are thoroughly assessed, aiding in the development of effective leaders within the Army.