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Overview

Misconceptions

The AIA A305 form is a widely used document in the construction industry, but several misconceptions surround its purpose and use. Here are seven common misunderstandings about the AIA A305 form:

  1. The AIA A305 form is only for contractors.

    While the form is primarily designed for contractors to provide information about their qualifications, it can also be used by subcontractors and suppliers who wish to showcase their capabilities.

  2. Completing the AIA A305 guarantees a contract.

    Submitting this form does not guarantee that a contractor will be awarded a project. It serves as a tool for evaluation but does not replace the bidding process.

  3. The AIA A305 is the same as the AIA A310.

    These forms serve different purposes. The A305 focuses on qualifications, while the A310 is used for bid proposals and bonding information.

  4. Only large firms need to complete the AIA A305.

    Small and medium-sized firms can also benefit from completing this form, as it helps them articulate their qualifications and experience to potential clients.

  5. The AIA A305 form is outdated.

    While the form has been around for some time, it is regularly updated to reflect current industry standards and practices, making it a relevant tool today.

  6. All information on the AIA A305 is confidential.

    While some details may be sensitive, the information provided can be shared with potential clients and is often used for public bidding processes.

  7. Filling out the AIA A305 is a one-time task.

    Contractors should update their A305 forms regularly to reflect changes in their business, such as new projects, updated qualifications, or changes in personnel.

Steps to Writing AIA A305

Filling out the AIA A305 form requires careful attention to detail. This form is often used by contractors to provide information about their qualifications. By following these steps, you can ensure that you complete the form accurately and effectively.

  1. Begin with your company name and address. Clearly print or type this information at the top of the form.
  2. Provide your contact information. Include a phone number and email address where you can be reached.
  3. Fill in the name of the principal or authorized representative of your company. This person should be knowledgeable about the information being provided.
  4. Indicate your company’s legal structure. Specify whether your business is a corporation, partnership, sole proprietorship, or another type of entity.
  5. List your company’s business license number and the state in which it is issued.
  6. Detail your company’s experience. Include a brief description of your business history and relevant projects completed.
  7. Provide information about your company’s financial status. This may include bank references and credit information.
  8. List any certifications or licenses that your company holds. Be sure to include any relevant industry designations.
  9. Complete the section on insurance coverage. Indicate the types and amounts of insurance your company carries.
  10. Review the form for accuracy. Ensure that all sections are filled out completely and that there are no errors.
  11. Sign and date the form. The signature should be from the authorized representative listed earlier.

After completing the form, you may need to submit it along with any required attachments or documentation. Make sure to keep a copy for your records before sending it off.

Common mistakes

When filling out the AIA A305 form, individuals often overlook important details that can lead to significant issues down the line. One common mistake is failing to provide complete information about the company’s history. This section requires a thorough account of past projects, including the type of work completed and the duration of each project. Omitting any project can raise red flags for potential clients or partners.

Another frequent error is neglecting to update financial information. The A305 form requests current financial data, including balance sheets and profit-and-loss statements. Using outdated figures can misrepresent a company’s financial health, potentially jeopardizing future contracts. Ensuring that all financial documents are recent and accurately reflect the business’s status is crucial.

Many people also underestimate the importance of signatures. The AIA A305 form requires signatures from authorized representatives of the company. Failing to include a signature or having an unauthorized person sign can invalidate the form. Double-checking that the correct individuals have signed can save time and prevent complications.

In addition, some individuals mistakenly assume that all sections of the form are optional. Every part of the A305 form serves a purpose, and incomplete sections can lead to misunderstandings. It’s essential to fill out each section as thoroughly as possible, providing all requested information.

Another common mistake is not providing references or failing to ensure that references are current. The A305 form asks for references from previous clients or projects. If these references are outdated or no longer valid, it can hinder the evaluation process. Keeping contact information up to date is vital for maintaining credibility.

Lastly, individuals often overlook the importance of reviewing the form before submission. Errors in spelling, grammar, or numerical data can create a negative impression. Taking the time to proofread the entire document can prevent misunderstandings and portray a professional image. A thorough review can catch mistakes that might otherwise go unnoticed.

Form Data

Fact Name Description
Purpose The AIA A305 form is used for contractor qualification. It helps project owners assess a contractor's capabilities and experience.
Information Required This form collects essential information such as the contractor's financial status, project history, and references.
Use in Bidding Contractors often submit the A305 form as part of the bidding process to demonstrate their qualifications to potential clients.
Governing Law The A305 form is widely recognized across the United States. Specific state forms may have additional requirements based on local laws.

Frequently Asked Questions

  1. What is the AIA A305 form?

    The AIA A305 form is a standard document created by the American Institute of Architects. It is used to provide a contractor's qualifications for a specific project. This form helps owners and architects assess the capabilities and experience of contractors before awarding a contract.

  2. Who should use the AIA A305 form?

    The AIA A305 form is primarily intended for contractors seeking to demonstrate their qualifications. It can also be used by owners and architects who need to evaluate potential contractors for a project.

  3. What information is included in the AIA A305 form?

    The form typically includes sections for the contractor's business information, relevant project experience, financial information, and references. It may also ask for information about the contractor's workforce and safety record.

  4. Is the AIA A305 form mandatory?

    Using the AIA A305 form is not mandatory. However, many owners and architects prefer it because it standardizes the information provided by contractors, making it easier to compare qualifications.

  5. How does the AIA A305 form benefit contractors?

    By filling out the AIA A305 form, contractors can present their qualifications in a clear and organized manner. This can enhance their chances of being selected for projects, as it highlights their experience and capabilities.

  6. Can the AIA A305 form be modified?

    While the AIA A305 form is a standard document, it can be modified to suit specific project needs. However, any changes should be made carefully to ensure that the essential information remains intact and that it still serves its purpose.

  7. How long does it take to complete the AIA A305 form?

    The time required to complete the AIA A305 form can vary. It depends on the contractor's experience and the amount of information needed. Some contractors may complete it in a few hours, while others may need more time to gather necessary documentation.

  8. Where can I obtain the AIA A305 form?

    The AIA A305 form can be obtained from the American Institute of Architects' website or through various construction industry resources. It is typically available for download in PDF format.

  9. Is there a fee for using the AIA A305 form?

    There is usually no fee associated with using the AIA A305 form itself. However, if contractors choose to purchase it from a third-party provider, there may be a cost involved.

Documents used along the form

The AIA A305 form, also known as the Contractor's Qualification Statement, is an essential document used in construction projects to assess a contractor's qualifications. Alongside this form, several other documents are commonly utilized to provide a comprehensive view of a contractor's capabilities, financial stability, and project history. Below is a list of related forms and documents that often accompany the A305.

  • AIA A201: This is the General Conditions of the Contract for Construction. It outlines the rights, responsibilities, and relationships of all parties involved in the construction project.
  • AIA A133: This form is the Standard Form of Agreement Between Owner and Construction Manager. It is used when a construction manager is hired to oversee the project, detailing the scope of services and responsibilities.
  • AIA A401: This is the Standard Form of Agreement Between Contractor and Subcontractor. It defines the terms and conditions of the relationship between the contractor and their subcontractors.
  • Non-compete Agreement - This crucial legal document restricts an employee's ability to engage in similar business activities within a specific geographical area for a certain period after leaving a job. It ensures the protection of your business interests, especially when used alongside Arizona PDF Forms.
  • AIA G702: This is the Application and Certificate for Payment. It is used by contractors to request payment for work completed, accompanied by a certificate from the architect.
  • AIA G703: This form is the Continuation Sheet for G702. It provides a detailed breakdown of the work completed and the amounts requested for payment.
  • AIA G624: This is the Certificate of Substantial Completion. It indicates that the project is sufficiently complete for the owner to occupy or use it for its intended purpose.
  • AIA G707: This is the Consent of Surety to Final Payment. It ensures that the surety company agrees to the final payment to the contractor, protecting the owner's interests.
  • AIA G706: This is the Contractor's Affidavit of Release of Liens. It certifies that all debts related to the project have been paid, preventing future claims against the property.

These documents work together to create a clear framework for the construction process, ensuring that all parties understand their roles and responsibilities. Utilizing these forms alongside the AIA A305 helps facilitate smoother project execution and fosters trust among stakeholders.

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Document Sample

AlA Document A305" - 1986

Contractor's Qualification Statement

The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.

SUBMITTED TO:

ADDRESS:

SUBMITTED BY:

NAME:

ADDRESS:

PRINCIPAL OFFICE:

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

Corporation

 

This form is approved and

 

 

Partnership

 

recommended by the American

Individua l

 

Institute of Architects (AlA) and

 

The Associated General

 

 

Joint Venture

 

Contractors of America (AGC) for

 

use in evaluating the

 

 

Other

 

qualifications of contractors . No

 

 

endorsement of the submitting

NAME OF PROJECT

(if applicable):

party or verification of the

information is made by AlA or

 

 

 

 

AGC.

TYPE OF WORK (file separate form for each Classification of Work ):

General Construction

HVAC

Electrical

Plumbing

Other (please specify)

AlA Document A305™ -1 986. Copyright © 1964,1969,1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

1

AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale.

 

User Notes:

(2533789901)

 

§1. ORGANIZATION

§1.1 How many years has your organization been in business as a Contractor?

§1.2 How many years has your organization been in business under its present business name?

§1.2.1 Under what other or former names has your organization operated?

§1.3 If your organization is a corporation, answer the following:

§1.3.1 Date of incorporation:

§1.3.2 State of incorporation:

§1.3.3 President's name:

§1.3.4 Vice-president's name(s)

§1.3.5 Secretary's name:

§1.3.6 Treasurer's name:

§1.4 If your organization is a partnership, answer the following:

§1.4.1 Date of organization:

§1.4.2 Type of partnership (if applicable):

§1.4.3 Name(s) of general pa11ner(s)

§1.5 If your organization is individually owned, answer the following:

§1.5.1 Date of organization:

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

2

AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or

any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.

 

User Notes:

(2533789901)

 

§1.5.2 Name of owner:

§1.6 If the form of your organization is other than those listed above, describe it and name the principals:

§2. LICENSING

§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .

§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.

§3. EXPERIENCE

§3.1 List the categories of work that your organization normally performs with its own forces.

§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)

§3.2.1 Has your organization ever fai led to complete any work awarded to it?

§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?

AlA Document A305™ -1 986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

3

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .

 

User Notes:

(2533789901 )

 

§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?

§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)

§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.

§3.4.1 State total worth of work in progress and under contract:

§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.

§3.5.1 State average annual amount of construction work performed during the past five years:

§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or

4

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.

 

User Notes:

(2533789901)

 

§4. REFERENCES

§4.1 Trade References:

§4.2 Bank References:

§4.3 Surety:

§4.3.1 ame of bonding company:

§4.3.2 Name and address of agent:

§5. FINANCING

§5.1 Financial Statement.

§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:

Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);

et Fixed Assets;

Other Assets;

Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);

Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).

§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This

5

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale.

 

User Notes:

(2533789901 )

 

§5.1.3 Is the attached financial statement for the identical organization named on page one?

§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) .

§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?

§6. SIGNATURE

§ 6.1 Dated at this

day of

ame of Organization:

By:

Title:

§6.2

being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .

Subscribed and sworn before me this

day of

20

Notary Public:

My Commission Expires:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This

6

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .

 

User Notes:

(2533789901 )

 

Additions and Deletions Report for

AlA® Document A305TM - 1986

This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.

Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.

PAGE 6

M-being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this

day of

Additions and Deletions Report for AlA Document A305™ -1986. Copyright © 1964, 1969, 1979 and 1986 by The American Instilute of Architects.

All

rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or

1

distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on

10/11 /2006 , and is not for resale .

 

User Notes:

(2533789901)

Certification of Document's Authenticity

AIA® Document D401™ - 2003

I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.

(Signed)

(Title)

(Dated)

AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved.

WARNING: This AlA- Document

1

Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA

Document, or any portion of it,

may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced

 

by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale.

 

User Notes:

(2533789901)